Mines Repository Submission Guide

Login

Login with your university credentials by going to the Login link on the upper right corner of the Mines Repository using Shibboleth.

Before you start the submission process for a journal article, check the Open Policy Finder at https://openpolicyfinder.jisc.ac.uk/ to see if the journal has a green open access policy for institutional repositories.

After logging in, click on the "Plus" icon at the upper left of the screen in order to add an item to the repository.

Click on the plus symbol to add new item.

Or, you could start a submission by going to your "MyDSpace" area, and then click on the "Start Submission" button. You can either start from scratch, or you can import article metadata from another external source, such as Crossref.

Select a Collection

There is one collection for items submitted to the repository, and it is the “Faculty and student publications” collection.

 

Describe Item

The first submission area called Describe is going to hold basic information about the publication you are submitting. Please make sure that you fill out every necessary field, such as author(s), title, abstract, item type, and description, and this will allow you to submit. 

If you click on the blue Import button, you could import metadata for your article with a DOI using CrossRef.

Mandatory Information for submissions:

• Title
• Author(s)
• Publication Date (an existing date if previously published, or the date of submission)
• Abstract
• Item Type (Article, Book chapter, Dataset, Presentation, etc.)
• The item. This is typically a PDF, but if you have data, you could submit that as a .zip file
• Department you are affiliated with. That information could be put into the "Description" field below the optional "Sponsors" field

If you are submitting a dataset, please note that:

• Datasets should be under 10 GB

• Very large dataset should be broken down into chunks of 500MB or smaller sized zipped folders for upload.

• Datasets should include a readme.txt or readme.doc file as part of the submission in a .zip folder with all of the data. Here are some good examples of readme files from Harvard and UC Irvine

License Your Work

You can add a Creative Commons license to your work. Simply select one from the dropdown menu, if desired. Otherwise, we will note that the author(s) hold the copyright of the item.

License and Agreement

You will need to read the Repository Deposit Agreement and select the box at the bottom of the page.

Once you hit the green Deposit button, you will be sent to a page that says it will go through the submission process for the collection. As soon as the item has joined the appropriate collection you will receive an email from one of the administrators.

Thank you for choosing the Mines Repository

Content created by Danielle Hicks and the Mines Repository Working Group.